The Builder and Preview
The Edit Form view is in two columns. On the left side, you have the Builder where you can create and edit all the fields for your form. On the right side, you have the Preview to see how the Form will look to the candidates.
The Builder column starts with two important fields: Title and Candidate Target Stage.
Title
internal name in Teamdash
could refer to the general purpose of the Form, e.g an automatic form called "Basic Application Form / ENG".
could refer to the specific project with name and time references.
Candidate Target Stage (Only for Application forms)
default option "Automatic - inherit from landing". Read here about the Automatic Form type.
a specific project/stage - the Candidate Target Stage offers a drop-down list of all your active projects with their stages. This is legacy option to link one Form with one specific target project.
Fields
All fields in the Preview are set in the Builder column.
For each field, you can choose:
Type. It can be a variety of field types:
Label - it is the field name that is visible to applicants.
Candidate profile target field - it will determine if and where should the submitted information be added to the Candidate Profile in Teamdash.
For example, you can ask an additional question and set the answer to be visible under the Comments tab on the Profile:
Rules - if the answer is required or not.
Conditional fields
A conditional field is a form element that appears based on a user’s previous input, allowing the form to dynamically adjust and display only the fields that are relevant to the user’s selections.
To create a form with conditional field(s), start by editing your form or creating a new one.
When you want one of the question fields to adjust dynamically, its type has to be Select or Multiselect.
✍️ Example:
The form includes a question about previous work experience.
Goal: if a candidate has previous experience, the form will show an additional question.
Add a new field below it and turn on the Conditional field toggle. Assign the previous field for the 'Show this field when', and select under 'Has one of the values' which input(s) will trigger the conditional field to be displayed.
Do not forget to assign the Candidate profile target field, and if necessary, set the Rules as well.
✍️ This is how candidates see the form, when 'Yes' is selected for the "Do you have any previous work experience?" question:
![Screen Recording 2025-11-14 at 12.52.12.mov [video-to-gif output image]](https://downloads.intercomcdn.com/i/o/l73fkzd9/1864842825/87c4d8417fae1a62432ab10c116b/ezgif-1478c5ebe2377f9b.gif?expires=1764957600&signature=1334b42de5dc9d135330008dcaadec6f0af4ffa951860c78a4041cae25dfb8b4&req=dSghEsF6n4ldXPMW3nq%2BgQSm37o%2BctmFiTn1XtQZzf27rRm53m2nSUgGTqyc%0AtCAzuzvoIonqrpUkQD5IV7x4Q5U%3D%0A)
If "Please describe your previous experience" were a Select or Multiselect type field, you could add another conditional field below it, which would then also be displayed based on the setup of the field. This allows us to create a chain of conditional fields.
Add and Arrange new Fields
You can always customize and add more fields to your application form.
Click the +Add Field button below your existing fields to create a new label.
Name and customize the new Field.
Click, hold, and drag to re-arrange the order of the fields.
Styling
After the field blocks, you can see design options for your application form in the Builder column. You can change the button text, and set colors by adding the color HEX code you wish to use.
When you create a form for your landing pages, we recommend to switch on "Use landing page theme". This guarantees that the form design and colors will adopt to your landing page settings.
After creating a Form to match your organization, you can save it as a template as well.
Forms and GDPR
It's easy to be GDPR compliant while using Teamdash application forms.
Static Text field
The form must include a reference to your privacy notice for recruitment processes. The privacy notice must be informative.
Add a notice to the label text and add a the public link via the Link icon into your label text.
Checkbox Numeric - Months of GDPR consent
With Teamdash Forms, you can ask the applicants for a longer data processing consent with the application.
by default, the data processing consent is valid until the project end after submission.
if a candidate consents to a longer data processing agreement, the profile remains a valid GDPR consent until specific date.
the Forms settings must comply with your organizations privacy notice.
